2 Simple Concepts for Better Efficiency of Your Team

As IT Manager, you must ensure the delivery of great value for the business. Tasks always come faster than resources, so you can’t consider high effectiveness as an option. To continuously fulfill your mission, you must make your team work as efficiently as possible. But how to do it? Check out two concepts for better efficiency!

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Let’s make one thing clear. Knowing these ideas won’t help you. To see any benefit, you must execute them accordingly to the tasks you have at hand. So let’s start with two examples.

The stories

Management opens a new branch office in a short time. You must ensure network connectivity there. Some suggested adding follow-me printing to improve security and user experience. You’ve planned to implement it for some time in your company but never had the resources to launch this project. You find it tempting to do it only for the new branch as the office design encourages it.

At the same time, your company finds it necessary to have one system compliant with ISO 27001 standards. Management gives you a short deadline for it. You’ve always wanted to go for certifying your IT environment for this standard. It would confirm the great job your team does in securing it.

Now let’s check out the concepts!

The concepts for better efficiency

You may know the Pareto Rule, aka. 20/80 rule. You will deliver 80% of the value with the input of only 20% of the effort. It means that, in a given period, you can do 100% of one task. You can also deliver 80% of the critical results in 5 assignments. The latter sums up to 400% of the value of completing one job.

In agile project management methodologies, you’d find a concept of an MVP – minimum viable product. In the agile world, it means the smallest amount of results necessary to get an acceptable outcome. For the Pareto Rule, MVP is the 80% of the effects you get when you put in 20% of your effort.

How do these concepts for better efficiency apply to our examples?

First, let’s see the new branch office project. You won’t include a follow-me printing implementation for the new office only. The management gives you a short deadline. You must design your network, pick the right network gear, check its availability, then buy, install, and configure it. You have a lot of work to do. Designing and planning a follow-me printing solution won’t help you focus on the main job. As other offices don’t have this service, you won’t lower any standards by not delivering it.

You can use the time saved from working on follow-me printing to check the new system against ISO 27001. You didn’t get a task of certifying it. You don’t have to check the whole IT environment against it. So you deliver an analysis of how the system supports ISO 27001. You’ll probably have to fill some gaps with some actions too. But you’ll do only as much as you have to to make the system compliant.

Conclusion

Execute these concepts. In the long run, your efficiency will provide you with extra time and resources. You’ll be able to use them to put in place the follow-me printing and certify your environment for ISO 27001.

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For more insights on efficiency check out our post on efficient automation!